Accounting Associate

 

POSITION TITLE

Accounting Associate

THE ROLE

Texas International Education Consortium is seeking a dynamic, organized and meticulous full-time Accounting Associate to join its Accounting and Operations department. The Accounting Associate applies bookkeeping and accounting principles to a variety of financial transactions and processes and provides financial and administrative support to TIEC programs and operational activities as assigned. The position works collaboratively with the Accounting Supervisor and CFO and falls under the direct supervision of the Accounting Supervisor.

Monthly Accounting Cycle

  • Performs bank reconciliations.

  • Credit Card reconciliations.

  • Replenishment of petty cash funds.

  • Prepares monthly reports (FTEs, petty cash, postage and copier usage).

  • Codes and posts financial transactions/vouchers in Dynamics Great Plains and familiarizes with chart of accounts and department/program codes.

  • Print general ledger reports and performs detailed inquiries in accounting software.

  • Filing of accounting records.

Payroll

  • Prepares and submits payroll reports and 403b information to DFO.

  • Enters and submits payroll batch data to PEO company for semimonthly payroll.

  • Investigates and resolves discrepancies in payroll.

  • Runs monthly reports in timekeeping system monthly and annually as required

  • Calculates salary allocations for grant hours worked and prepares allocation spreadsheet

  • Prepares payroll invoice and allocation amounts for G/L distribution by Accounting Supervisor.

  • Assists with updates to paper and electronic payroll records by entering adjustments on pay rates, employee status changes etc.

  • Assists with filing of personnel records.

  • Assists with preparation of 403b SF5500 due to IRS.

  • Procurement & Accounts Payable.

  • Audits incoming shipments to TIEC for completeness and follow up with vendors on any discrepancies.

  • Purchases supplies for TIEC and items for other programs as needed.

  • Processes financial transactions in GP Dynamics (purchase orders, vouchers, checks, employee reimbursement requests).

  • Verifies accuracy of vendor invoices and statements before payment.

  • Researches new vendors to request estimates and schedule as needed.

  • Processes sales tax exemption requests.

  • Requests W-9 form from new vendors.

Program Support

  • Collects tuition & fees for the Texas Intensive English Program (TIEP), tutoring, & DS-2019 payments.

  • Processes financial transactions in Student Information System (receipts, deposit and batching reports).

  • Maintains financial database for TIEP students/participants and reconciles it to the General Ledger.

  • Files all TIEP accounting documents (receipts, semester files, agency contracts).

  • Maintains and requests W-8, W-9 tax forms for agencies referring students.

  • Prepares invoices as needed for agencies referring students and processes commission fees.

  • Processes reimbursements and class fund distributions.

  • Assists with the tracking and reporting for income and expenses for special programs as assigned.

  • Works closely with textbook publishers and shipping agencies to process necessary documents for book returns.

  • Distributes textbooks to students.

Administrative

  • Mail metering and distribution.

  • Updates and reconciles assets/inventory database as needed.

  • Floor Marshal for emergency evacuations and manages emergency evacuation folders.

  • Maintains motor vehicle records for TIEC employees.

  • Assists CFO with preparation of various annual statutory reports such as EEO report, annual energy rating.

  • Performs other related duties as required by Accounting Supervisor, CFO and management.

JOB REQUIREMENTS

  • A bachelor’s degree or associate’s degree in Accounting with 1 – 3 years experience.

  • Experience with Microsoft Dynamics Great Plains or other accounting software.

  • Prior experience in a non-profit environment.

  • Experience with budgeting and grant reporting and ability to work in a fast-paced environment.

  • Experience with Excel, Google Suite, Smartsheets and timekeeping systems.

  • Ability to maintain confidentiality with data and confidential information and records.

This job description is not intended to be an all-inclusive list of the activities and responsibilities of the position. It is intended to describe the general nature of the job.

COMPENSATION

TIEC offers a salary range of $40,000 - $45,000 with an attractive benefits package for this position.

SUBMITTING AN APPLICATION

Please send your cover letter and resume to TIECSearch@TIEC.org. Written recommendations are not required at the initial stage, but welcome. Applications will be accepted and reviewed until the positions is filled. Please note that TIEC will only respond to those invited for an interview.

THE COMPANY

Founded in 1985, the Texas International Education Consortium (TIEC) is a uniquely situated organization that brings together 31 public universities in Texas with the shared goal and mission to create strong international educational opportunities for Texas university students and faculty in addition to markedly advancing the globalization of Texas higher education.  Over its history, TIEC has provided a diverse array of consulting services to the global educational community. TIEC’s ability to call upon the knowledge and experience of more than 25,000 faculty and administrators from its consortium universities provides TIEC access to a breadth and depth of expertise and potential that few can match. TIEC also facilitates and implements international partnerships with foreign governments on exchange programs of students, teachers, and academic faculty, and is well known for its broad programmatic experience.

Located in Austin, Texas, TIEC occupies a multi-purpose headquarters facility that include both its consulting and consortium services programs as well as its study and training programs.  TIEC headquarters is home to offices and classrooms of the Texas Intensive English Program (TIEP), a wholly owned subsidiary of TIEC that provides English as a second language instruction to international students from around the globe.  TIEP also facilitates teacher exchange and development programs.

TIEC operates on a revenue-generation model that includes its intensive English program and its consulting services that address the varied strategic, management, and operational needs of government agencies or educational organizations of all sizes and complexity.  TIEC has successfully completed international development projects around the world, including across Africa, the Middle East, Latin America, and East Asia Pacific.

TIEC is governed by a Board of Directors comprised of the presidents of its 31 affiliated universities.  These universities include members of the Association of American Universities, the National Association of State Universities and Land Grant Colleges, and the American Association of State Colleges and Universities.

Further information may be obtained on the organization’s websites: www.tiec.org and www.tiep.edu.

 An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

 Equal Opportunity Employer Minorities/Women/Veterans/Disabled